Virgina Tech Gymnastics Club Constitution

1.) President
2.) Vice President
3.) Treasurer/Fundraising Chair
4.) Secretary
5.) Historian
6.) Men's Captain
7.) Women's Captain

a. The executive committee will make decisions on who will compete at Nationals, as well as all other meets, during Executive Meetings.
b. Rearrangement of the equipment will be made by majority vote taken two weeks in advance. The most feasible time to rearrangement equipment would be after the Hokie Classic.
c. Deposits or withdrawals to the club account must be declared to ALL officers via email. This email should entail the budget before and after the

a. Calling and presiding over all regularly scheduled club meetings and executive meetings.
b. Ordering and maintaining all club equipment.
c. Regulating the use and control of all equipment.
d. Representing the Gymnastics Club at all Extramural Sports Club Meetings.
e. Coordination of club activities
f. Securing a faculty/staff advisor
g. Supervising and overseeing all club activities
h. Acting as contact for all teams.
i. Organizing and running all exhibitions and events run by the gymnastics club.
j. Organizing and scheduling all away meets.
k. Securing travel arrangements and submitting these travel requests.

a. Assuming the presidential responsibilities in the absence of the President, for a limited time; i.e. due to sickness, etc.
b. In the event of a presidential office opening, VP will be promoted to President with the option to decline. In the event of a decline, an election will be held for a new President.
c. Organizing and scheduling all meets
d. Securing all travel arrangements and submitting these travel requests
e. Securing judges and facilities for home meets.
f. Completing various duties as assigned by the President.

a. Maintaining the Club’s Financial Records (the treasurer should have monthly reports about the budget (readily available by the 1st of every month) to be presented at the executive committee meetings.)
b. To prepare the budget and defend it in the spring.
c. Research and obtain ideas from club members about fundraisers
d. To organize all fundraisers
e. Monitor attendance at fundraisers
f. Completing various duties assigned by the President.

a. Keeping the minutes of all officers and club meetings. (These minutes should be organized and available to all club members.)
b. Organizing and creating all publicity, posters, flyers, dining hall table cards, ads,etc…. for the club and for all club functions
c. Creating and maintaining a club roster of both competitive and non competitive members. (This includes phone numbers, e mails, etc.)
d. Completing various duties assigned by the President

a. To take pictures and video at practice and meets
b. To maintain and update the club website
c. Completing various duties assigned by the President

a. To make decisions upon what events members will compete on and enforce those decisions that they make
b. To order, maintain and keep track of all club uniforms.
c. It is highly recommended that the captains be present in the gym two or more times a week.
d. Completing various duties assigned by the President

A. Elections shall be held mid spring semester.
B. Club members shall be notified two weeks prior to elections.
C. The officers shall be elected in the following order:
1. President
2. Vice President
3. Treasurer/Fundraising Chair
4. Secretary
5. Historian
6. Men's Captain
7. Women's Captain
D. The majority member votes shall determine the new officers.
E. In the event of a tie, officers from previous year, excluding officers currently running for office, shall be the deciding votes.
F. In the event of multiple candidates for an office, a preliminary round of votes will be held to arrive at the final two candidates. Then a final round of voting willoccur to determine the new officer.

A. Amendments to the constitution will be presented to the Executive Committee for approval.
B. Amendments to the constitution will be made by the Executive Committee during an Executive Committee meeting.

A. Each member must sign the Code of Conduct. This states the responsibility of each club member and the disciplinary action to be reviewed by the executive officers if there is a violation of the code.
B. Members must obey all instructions given by their doctor (example: If your doctor says you can't practice/compete, you cannot return until you have the approval of the doctor).
C. Any member taking medications on a daily basis or for a serious trauma or disability must get permission to participate in gymnastics from the prescribing doctor. This is due to the high risk of injury associated with gymnastics. D. If a member is put on probation, they must fill out a probation sheet for violation of code of Conduct.
E. There will be a $10.00 fee for backing-out of an away meet less than ten days before the departure date for the meet.
F. Participate in club fundraisers (i.e. stadium cleanup). Members are responsible for contacting the officer in charge of the fundraiser and ensuring their name on the attendance sheet at these fundraisers.